diverge · Problem Solving · 60 min · 2-12 people · medium energy

Dependency Mapping

Dependency Mapping helps teams proactively identify potential roadblocks and understand the impact of their project on other systems, fostering a collaborative approach to risk mitigation and project success. By visualizing dependencies, teams can create a shared understanding and develop effective management plans.

When to use Dependency Mapping

Use this method when starting a new project or initiative to identify potential risks, dependencies, and stakeholders early on, ensuring a smoother execution and minimizing unforeseen issues.

What it solves

Lack of alignment between teams, Unforeseen project delays, Siloed thinking, Inadequate risk assessment

How to run Dependency Mapping, step by step

  1. (5 min) Introduce the Dependency Mapping worksheet and explain each section: Systems Impacted, Risks and Mitigations, and Feedback Loops.
  2. (20 min) Brainstorm and document all systems impacted by the project, including the owner, type of impact, and a detailed description.
  3. (20 min) Individually brainstorm potential risks for 3-5 minutes, then share and document agreed-upon risks, their level of impact, mitigation plans, and owners.
  4. (15 min) Develop a proactive management plan by identifying stakeholders, review cadence, and feedback notes/actions for each risk and dependency.

Materials needed

  • Dependency Mapping worksheet (template)
  • Whiteboard or butcher paper (in-person) / Online whiteboard (remote)
  • Markers or digital pens
  • Timer

Facilitator tips

  • Encourage open and honest discussion about potential risks, even if they seem unlikely.
  • Ensure that owners are clearly assigned and have the necessary resources to manage their assigned dependencies and risks.

Common pitfalls

  • Failing to identify all relevant stakeholders or systems.
  • Underestimating the impact of certain risks.
  • Not regularly reviewing and updating the dependency map.
  • Assuming someone else will take care of a dependency or risk.
  • Mitigation plans are not actionable or realistic.

Variations

  • Use different colored sticky notes to represent different types of dependencies or risks.
  • Conduct the mapping exercise in multiple sessions to allow for more in-depth discussion.
  • Incorporate a SWOT analysis into the risk assessment process.

Running it online or hybrid

Use a shared online whiteboard like Miro or Mural to collaboratively fill out the dependency map. Ensure everyone has access and can edit in real-time.

What it produces

A completed Dependency Mapping worksheet outlining impacted systems, potential risks, mitigation plans, and feedback loops.

Origin

Adapted from Atlassian Team Playbook — source

Build a session around Dependency Mapping

METODIC places Dependency Mapping inside a complete, timed session plan — agenda, worksheets, facilitator guide and slides — matched to your group and goal.

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