open · Meeting Management · 5–30 min · 2-40 people · low energy

IDOARRT Meeting Design

IDOARRT is a structured approach to kick off meetings by clarifying the Intention, Desired Outcomes, Agenda, Roles, Rules, and Time. It ensures everyone starts with a shared understanding, promoting focus and efficiency.

When to use IDOARRT Meeting Design

Use IDOARRT at the beginning of any meeting or workshop to align participants, set expectations, and create a productive environment.

What it solves

Unclear objectives leading to unfocused discussions and wasted time.

How to run IDOARRT Meeting Design, step by step

  1. Before the meeting, prepare a slide or flip chart outlining IDOARRT elements (Intention, Desired Outcome, Agenda, Roles, Rules, Time). (5 minutes)
  2. At the start of the meeting, introduce IDOARRT and explain each element. (5 minutes)
  3. Invite participants to ask questions, suggest changes, and contribute to each section. (10-15 minutes)
  4. Finalize the IDOARRT agreement based on group input and proceed with the meeting. (5 minutes)

Materials needed

  • Flip chart or slide deck
  • Markers or pens
  • Online whiteboard (for hybrid/remote)
  • Timer

Facilitator tips

  • Encourage active participation by asking open-ended questions for each IDOARRT element.
  • Visually display the agreed-upon IDOARRT throughout the meeting as a reminder.

Common pitfalls

  • Skipping the 'Rules' section can lead to disruptive behavior. Ensure the group agrees on basic norms.
  • Not allocating enough time for discussion can result in a superficial agreement. Allow for sufficient input.

Variations

  • Use a voting system to prioritize desired outcomes.
  • Assign a 'vibe watcher' role to monitor group energy and address any emerging issues.

Running it online or hybrid

Use a shared online whiteboard like Miro or Google Docs to collaboratively define each element of IDOARRT. Ensure clear editing rights and use non-verbal cues for turn-taking during discussions.

What it produces

A shared agreement on the meeting's purpose, outcomes, agenda, roles, rules, and timeline, documented on a flip chart or digital whiteboard.

Origin

Adapted from Hyper Island — source

Build a session around IDOARRT Meeting Design

METODIC places IDOARRT Meeting Design inside a complete, timed session plan — agenda, worksheets, facilitator guide and slides — matched to your group and goal.

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