open · Team Building, Problem Solving, Strategy · 120–480 min · 5-500 people · medium energy

Open Space Technology (OST)

Open Space Technology is a self-organizing approach to facilitate group discussions around a central theme, allowing participants to propose and lead sessions based on their interests and expertise. It fosters emergent solutions and empowers participants to take ownership of the process.

When to use Open Space Technology (OST)

Use this method when you need to generate innovative solutions to complex problems, foster collaboration among diverse stakeholders, and empower participants to take ownership of the evaluation process.

What it solves

Lack of engagement, top-down decision-making, stifled creativity.

How to run Open Space Technology (OST), step by step

  1. Frame the central theme or question for the Open Space session. (15 min)
  2. Participants propose sessions related to the theme and post them on a 'marketplace' or virtual board. (30 min)
  3. Participants sign up for the sessions that interest them. (15 min)
  4. Sessions take place, with participants documenting key insights and action items. (60-180 min)
  5. Share and consolidate the findings from all sessions. (30-60 min)

Materials needed

  • Large open space or virtual platform
  • Markers
  • Paper or virtual board
  • Timer
  • Session documentation templates

Facilitator tips

  • Clearly explain the principles of Open Space: Whoever comes are the right people; Whatever happens is the only thing that could have; Whenever it starts is the right time; When it's over, it's over.
  • Trust the process and allow participants to self-organize.

Common pitfalls

  • Lack of clear focus. Ensure the central theme is well-defined.
  • Uneven participation. Encourage all participants to contribute.

Variations

  • Use a 'law of two feet' to encourage participants to move to sessions where they can contribute the most.
  • Incorporate online collaboration tools for remote participation.

Running it online or hybrid

Use breakout rooms in Zoom or similar platforms to facilitate smaller group discussions. Use a shared document or whiteboard to capture session proposals and notes.

What it produces

A documented record of session proposals, discussion notes, and action items generated by the participants.

Origin

Adapted from BetterEvaluation.org — source

Build a session around Open Space Technology (OST)

METODIC places Open Space Technology (OST) inside a complete, timed session plan — agenda, worksheets, facilitator guide and slides — matched to your group and goal.

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