diverge · Ideation, Problem Solving · 90 min · 24-30 people · medium energy
World Cafe
The World Cafe is a structured conversational process for fostering collaborative dialogue and knowledge sharing within large groups. By rotating participants through small table discussions, it encourages cross-pollination of ideas and the emergence of collective insights.
When to use World Cafe
Use this method when you need to explore a complex topic with a large group, gather diverse perspectives, and identify common ground for action. It's particularly effective for strategic planning, problem-solving, and community engagement.
What it solves
Siloed thinking, lack of cross-departmental communication, difficulty generating innovative solutions
How to run World Cafe, step by step
- Define the 'question that matters'. Craft a simple, evocative question relevant to the group's challenge. (15 minutes)
- Set up round tables with drawing supplies (markers, paper tablecloths, or digital equivalents). Assign one person at each table as the 'host'. (15 minutes)
- Conduct three rounds of 20-minute discussions at each table. After each round, all participants except the 'host' move to a new table. (60 minutes)
- The 'host' summarizes the previous discussion for the new group. 'Ambassadors' share insights from their previous tables. Encourage participants to build on existing ideas and look for patterns. (Ongoing during rounds)
- After the final round, facilitate a town hall discussion to synthesize key findings and identify actionable steps. (30 minutes)
Materials needed
- Round tables
- Markers
- Paper tablecloths or flip charts
- Timer
- Facilitator guide with questions
Facilitator tips
- Emphasize the importance of listening and building on each other's ideas.
- Encourage participants to draw or write on the tablecloths to capture key insights.
Common pitfalls
- Participants dominating the conversation. Use a 'talking stick' or similar mechanism to ensure everyone has a chance to speak.
- Lack of focus on the question. Remind participants of the guiding question throughout the process.
Variations
- Use different prompts for each round to guide the discussion.
- Incorporate visual aids or presentations to stimulate thinking.
Running it online or hybrid
Use breakout rooms in Zoom or Teams to simulate tables. Digital whiteboards like Miro or Mural are essential for capturing ideas and allowing 'ambassadors' to share insights across groups.
What it produces
A synthesis of key themes, insights, and potential solutions captured on table cloths or digital whiteboards.
Origin
Adapted from Gamestorming — source
Build a session around World Cafe
METODIC places World Cafe inside a complete, timed session plan — agenda, worksheets, facilitator guide and slides — matched to your group and goal.