Planning · intermediate · 30 min
Definition of Done Workshop
A collaborative session to define a clear and measurable 'Definition of Done' (DoD) for the sprint. This ensures everyone understands what it means for a user story to be considered complete and ready for release.
What participants gain
- Participants will be able to define clear and measurable criteria for the Definition of Done.
- Participants will be able to contribute to the development of a shared Definition of Done.
- Participants will be able to apply the Definition of Done to their daily work.
Materials needed
- Whiteboard or flip chart
- Markers
- Post-it notes
- Timer
- Example Definition of Done criteria
How to run Definition of Done Workshop, step by step
- Introduce the purpose of the Definition of Done workshop.
- Explain the concept of the Definition of Done and its importance.
- Brainstorm potential criteria for the Definition of Done, writing each idea on a separate post-it note.
- Group similar ideas and discuss their relevance and feasibility.
- Refine the criteria to be clear, measurable, and achievable.
- Prioritize the criteria and agree on the final Definition of Done for the sprint.
- Document the Definition of Done and share it with the team.
- Ensure the DoD is visible throughout the sprint (e.g., posted on a physical or virtual Kanban board).
Facilitator tips
- Encourage the team to focus on measurable criteria that can be objectively verified.
- Ensure the DoD is realistic and achievable within the sprint timeframe.
- Regularly review and update the DoD as needed.
Common challenges
- Unrealistic or overly ambitious DoD - Focus on the core requirements and prioritize essential criteria.
- Lack of buy-in from team members - Facilitate a discussion to address concerns and ensure everyone is aligned.
- DoD is too vague or subjective - Refine the criteria to be more specific and measurable.
Running it virtually
Use a shared document or whiteboard tool to collaboratively create and refine the Definition of Done. Encourage participants to use the chat function for questions and suggestions.
Expected results
A clear and measurable Definition of Done (DoD) for the sprint, agreed upon by the entire team. This will ensure consistency and quality in the delivered work.
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